Industry
Rural Health
Challenge
One organization’s model for archiving legacy data in MEDITECH was costing them too much. Licensing and maintenance fees for accessing old data in MEDITECH were far more costly than archiving data in other solutions. The direction to archive data via a less costly method was not difficult. Decisions about what MEDITECH data to archive, however, were not as simple. These decisions required assessment of MEDITECH applications to understand which systems were still in use and to confirm the intended data was fully ready for archival.
Results
A targeted archive strategy with a recommendation to implement a view-only solution vs. MEDITECH could save the organization as much as $546K yearly.
Services Provided
MEDITECH, Application Rationalization Services, IT Strategy & Leadership
About the Provider
This regional health organization is a leader in northwest Washington state, providing advanced technology and high quality, patient-centered care to the people of the region. The system includes two acute care hospitals and approximately two dozen outpatient clinics; serving rural communities and growing hubs.
The health system connects patients with advanced services that were not previously accessible in smaller communities. For example, state-of-the-art robotics surgery and highly specialized services such as orthopedics, cancer care, and cardiology offered by providers and specialists connected to a single electronic health record.
Application Rationalization Ensures Archived Data Accuracy
A focused Application Rationalization effort—centered on MEDITECH usage and the identification of any additional legacy applications—was required to inform a comprehensive access strategy and extract scope for legacy data.
The application rationalization assessment was able to identify supply ordering activities on Materials Management, a MEDITECH module that was thought to be no longer in use. For this organization, moving to a legacy archive solution could have 1) caused operational issues (untracked supplies and potentially duplicate orders) and 2) led to inaccuracies in archived data (because MEDITECH’s Materials Management could’ve been used after data was extracted for the archive).
Discoveries like this enable a more financially and operationally informed strategy for archiving in a solution outside of MEDITECH. The organization’s strategy now includes a clear, actionable path to preparing its systems for archival and the potential to save the organization hundreds of thousands of dollars annually.
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